DoDI 5000.02 Table 5 Recurring Program Reports

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Table 5. Recurring Program Reports
INFORMATION REQUIREMENT PROGRAM TYPE WHEN REQUIRED SOURCE REPORTING PROCEDURE
MDAP MAIS ACAT
II <= III
Defense Acquisition Executive Summary (DAES) For MDAPs, quarterly after initial Selected Acquisition Report (SAR) submission. For MAIS, quarterly after the program is baselined. Active programs that are 75 percent or more delivered through the production phase (or 75 percent expended if RDT&E only) will submit only a Unit Cost Reporting DAES pursuant to 10 U.S.C. 2433 (Reference (h)). For MDAPs, the DAES reporting requirement ceases after a termination SAR is submitted (90 percent of items delivered or 90 percent of funds are expended). For MAIS, DAES reporting ceases after FD is declared and a Close-out DAES is submitted. This instruction Program Manager
Regulatory. Identifies program issues that may impact program cost, schedule, or performance. The DAES provides a mechanism for the Department to meet Unit Cost Reporting requirements (see page 70 of this instruction) for MDAPs. Programs should begin input of basic program information, cost estimates, and any budget data into the automated DAES module of the Defense Automated Management Information Retrieval system upon submission of the Program Objective Memorandum or Budget Estimate Submission.
MAIS ANNUAL REPORT (MAR) TO CONGRESS Annually for each MAIS program and each other major IT investment program for which funds are requested by the President in the budget. This reporting requirement applies to baselined and unbaselined MAIS. Due 45 business days after the President’s Budget is submitted to Congress. Requirement terminates after FD is declared and a Close-out MAR is submitted. For a MAIS that is a DBS, if a baseline change results in a projected FD decision beyond 5 years after program initiation, the MAR must include a written determination that justifies the longer period. 10 U.S.C. 2445b (Ref. (h)) – Program Manager to Senior Officials (CAE, USD(AT&L)) – USD(AT&L) to Congress
STATUTORY. The MAR is the basis for the quarterly reports and reports on program changes required by 10 U.S.C. 2445c (Reference (h)). IT programs employing an incremental development model (i.e., Model 3) will initiate MAR reporting for each program increment and will identify the limited deployment associated with delivery of approximately 50% of that increment’s capability as a significant/breachable event.
MAIS QUARTERLY REPORT (MQR) Quarterly following the initial submission of a baselined MAR and not later than 5 years after Milestone A or MDA approval of the preferred alternative. MAIS Quarterly Report reporting ceases after FD is declared and a Close-out MAIS Quarterly Report is submitted. 10 U.S.C. 2445c (Ref. (h)) Program Manager to Senior Officials (CAE, USD(AT&L)) USD(AT&L) to Congress
STATUTORY. This report will identify any projected variance from the Original Estimate (see Table 3 for a description of the Original Estimate). Reported via the electronic DAES submission process.
SELECTED ACQUISITION REPORT (SAR) Program initiation (normally Milestone B except for some ship programs) or MDAP designation. Annually (as of December) for all programs and quarterly (as of March, June, and September) on an exception basis when there is: (1) a 6-month or more schedule slip in the current estimate since the prior SAR; or (2) a unit cost increase of 15 percent or more to the current APB objective or 30 percent or more to the original APB objective. SAR rebaselining after a major milestone decision (i.e., Milestone C or Milestones B and C for some ship programs). SAR reporting requirement ceases after 90 percent of items are delivered or 90 percent of planned expenditures under the program or subprogram have been made. 10 U.S.C. 2432 (Ref. (h)) 10 U.S.C. 2433 (Ref. (h)) 10 U.S.C. 2430 (Ref. (h)) Submitted by Program Manager to CAE, USD(AT&L) Submitted by USD(AT&L) to Congress
STATUTORY. Provides the status of total program cost, schedule, and performance to Congress; provides program unit cost and unit cost breach information for a specific program. • The first SAR after the MDA’s 10 U.S.C. 2366b CERTIFICATION AND DETERMINATION (see Table 2) will include the certification and determination. • Every SAR must include certification by the Secretary of the Military Department and the Chief of the armed force that program requirements are stable and funding is adequate to meet program cost, schedule, and performance objectives, and the Secretary and Chief must identify and report in the SAR any increased program risk since the last report.
UNIT COST REPORT (UCR) Quarterly after initial SAR submission. Unit Cost Reporting ceases after a termination SAR is submitted (90 percent of items delivered or 90 percent of funds are expended). 10 U.S.C. 2433 (Ref. (h)) Program Manager; CAE, USD(AT&L) (see Note, this row)
STATUTORY. Reported via the DAES submission process. The Program Manager provides the report quarterly to USD(AT&L) for the 3 quarters excluding the quarter with the annual SAR submission. The USD(AT&L) provides the report to Congress annually (included in SAR submission).
Note: A dot (●) in a cell indicates the specific applicability of the requirement to program type.

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